Making HR tasks easier with a simple and connected employee experience
Employees struggled to manage attendance, leave, approvals, timesheets, and expenses through confusing workflows. HR360 was redesigned to make daily HR tasks easier, faster, and simpler to manage.
Attendance Tracking
Leave Management
Approvals
Expense Claims
Timesheets
Employee Experience
Workflow Simplification
Mobile HRMS
Duration
1 Year
Role
UX / UI Designer
Platform
Mobile
Discipline
Research · Design · Prototype · Handoff
Product Context
HR360 is a mobile HR platform built to simplify daily employee tasks. Users can manage attendance, leave, approvals, timesheets, and expenses in one place, making everyday workflows easier and more organised.
The Problem
“Users faced difficulty managing daily HR tasks like attendance, leave, approvals, timesheets, and expenses. Multiple workflows made the experience confusing and hard to manage. This led to delays, poor tracking, and a slower overall process.”
Confusing navigation
Same dashboard for everyone
Slow approval process
Complex UI
Existing Experience Analysis
What confused users :
Research & Discovery
Existing workflow review
Reviewed attendance, leave, approval, timesheet, and expense flows to understand where users were getting stuck.
App walkthrough
Checked current screens to identify confusing navigation, repeated actions, and hard-to-find features.
User pain points
Looked at common employee frustrations such as approval delays, unclear dashboards, and too many steps.
Feature mapping
Mapped daily tasks to understand what users need most and what should be easier to access.
Key Findings
~ Users struggled to find daily actions quickly
~ The same dashboard did not fit different user needs
~ Approval flow felt slow and required too many steps
~ Too many features on one screen created confusion
~ Attendance and leave were the most frequent actions
Goals
Make daily tasks easier
Reduce effort for attendance, leave, and approvals.
Improve navigation
Help users find important actions faster.
Reduce confusion
Keep screens cleaner and easier to understand.
Faster approvals
Make request handling quicker and clearer.
Architecture - Structure before screens
Features were grouped based on what users use most, their role, and daily tasks to make the app easier to understand before designing screens.
Attendance & Time
Clock In / Clock Out
Attendance Logs
Regularization
Timesheet
Leave Management
Apply Leave
Leave Balance
Leave History
Status View
Approvals
Leave Approvals
Timesheet Approvals
Expense Approvals
Bulk Actions
Expense Reimburse
Raise Claim
Category Selection
Claim History
Status Tracking
Final Designs
Home Dashboard: Quick access to daily tasks
Design Goal
Create a role-based dashboard that helps users complete common tasks with minimal effort.
Employee Actions
Personal tasks
Attendance Tracking
Personal Updates
Quick Shortcuts
Employee
Manager
Manager Actions
Team management
Approval actions
Team visibility
Team updates
Quick Clock-In Journey
Open app
→
Home screen
→
Swipe to confirm
→
GPS detected
→
Clocked in ✓
Attendance: Complete attendance management
Design Goal
Help users easily track attendance, review records, and resolve attendance issues when needed.
Users can review attendance records, missing entries, or convert attendance issues into leave requests from a single workflow.
① Monthly Overview
② Day-wise Details
③ Regularization
④ Convert to Leave
Attendance Resolution Journey
View Attendance
→
Check Details
→
Identify Issue
→
Regularize / Convert to Leave
→
Request Submitted ✓
Leave Management: Simple leave planning and tracking
Design Goal
Help users apply for leave, track requests, and view leave balances without confusion.
① Leave Overview
② Choose Leave Type
③ Apply for Leave
④ Review & Confirm
Leave Request Journey
Choose Leave Type
→
Select Dates
→
Add Details
→
Review Summary
→
Request Submitted ✓
Timesheet Management: Easy time tracking and submission
Design Goal
Help users record work activities and submit timesheets through a simple step-by-step process.
A structured workflow that helps users log work activities, review entries, and submit timesheets with fewer steps.
① Timesheet Overview
② Add Timesheet
③ Task Details
④ Review & Submit
Timesheet Journey
View Timesheet
→
Add Timesheet
→
Enter Task Details
→
Review Entry
→
Submit Timesheet ✓
Approvals, finally surface-level
Managers can review, approve, or reject requests directly from the home screen. The details open with full context.
6 taps → 3 taps
Approval action reduced from deep navigation to home screen widget.
View by type
Leave, Timesheet, Expense — managers handle by
category for faster batching.
Full context
Reason, timeline, and days visible before deciding.
No blind approvals.
Manager — Approve Leave — Flow
Approval widget
→
Select approval
→
List
→
Review details/Tap Approve
→
Confirmed ✓
Claims that don't get lost
Employees raise reimbursement claims in under a minute. Category, amount, and receipt attachment in one guided flow. Status updates are trackable from submission to settlement.
→
Single guided flow
Category → Amount → Receipt → Submit. No dead ends or optional confusion.
Status always visible
Pending, approved, rejected — employees never wonder where their claim stands.
Raise Expense Reimburse — Flow
More screen
→
Expense Reimburse
→
+ New Claim
→
Category + amount
→
Attach receipt
→
Submitted ✓
Impact - Numbers that matter
Based on usability testing with 5 participants and internal workflow step analysis conducted across both old and redesigned flows.
67%
Faster clock-in & clock-out
Clear view
2×
Role-based dashboards replaced one shared experience
Employee · Manager
4/5
Users completed the leave flow without assistance
usability test · 5 participants
Marking attendance now takes seconds. I don't have to think about
it anymore.
RP
R. Patil
Employee · usability test
Approvals are right there when I open the app.I used to miss requests
for hours.
SM
S. Mehta
Manager · usability test
What this project taught me
01
Role separation is a design constraint, not a feature
03
Surfacing priority actions reduces navigation load
02
Simplifying complex systems is more about structure than visuals
04
Small interaction improvements — like swipe-to-clock-in — compound into major time savings at scale
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